2008 AGM Notification
THE HOLBROOK CLUB
ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN THAT THE FIFTH
ANNUAL GENERAL MEETING OF THE HOLBROOK CLUB
(FORTIETH OF THE CLUB) WILL BE HELD IN
THE MAIN HALL AT THE CLUB ON THURSDAY 15TH MAY 2008
COMMENCING AT 7.00 PM.
AGENDA
1. Apologies for absence
2. Approval of the Minutes of last year’s A.G.M. held on 17th May 2007. (Copies are available from both the Club office and reception).
3. General Manager’s Report and Club Chairman’s Report
4. Presentation of the 2007 Club Accounts
5. Election of Three General Committee Non-Section Representatives
6. Approval of the Two General Committee Representatives who have been elected to serve on the Executive Committee
7. Election to the Executive Committee of: The Club Chairman
The Club Deputy Chairman
The Club Treasurer
Four Members’ Representatives
8. Appointment of Club Auditors
9. Presentation of the J R Holliday Cup (for outstanding service to the Club)
10. Any Other Business
10.1 Approval of the following proposed increase to the Pay-As-You-Play (P-A-Y-P) fee which is planned to take effect from Monday 30th June 2008 and consequent increase in the Unlimited Sport fee to take effect from the month of July 2008 i.e. the direct debit collection made on 28th June 2008:
- £1.30 P-A-Y-P fee to be increased to £1.50 for adults aged 16 and over.
- £7.80 per month Unlimited Sport fee to be increased to £9.00 per month for adults aged 16 and over.
10.2 Approval of the following proposed reduction to the P-A-Y-P fee for “Under 16s” planned to take effect from Monday 30th June 2008 and consequent reduction in the Unlimited Sport fee to take effect from the month of July 2008 i.e. the direct debit collection made on 28th June 2008:
- £1.30 P-A-Y-P fee to be reduced to £1.00 for young adults and children aged 15 and under.
- £7.80 per month Unlimited Sport fee to be reduced to £6.00 per month for young adults and children aged 15 and under.
10.3 Notification of Bar Price Increases:
- an across-the-board (average) bar price increase of 2.5% is budgeted to take effect from Monday 30th June 2008 as part of the Club’s ongoing strategy to regularly review and, if appropriate, amend the Club Bar prices
10.4 Update on Horsham Football Club’s plans for the development of The Holbrook Club site which have recently been lodged with Horsham District Council.
10.5 Any questions from the floor of the A.G.M. will then be taken by the Executive Committee.
Copies of the General Manager’s Report, the Club Chairman’s Report and the 2007 Club Accounts will be available from Wednesday 7th May 2008 from the Club office and reception and will also be available to read on The Holbrook Club website - www.theholbrookclub.co.uk
Further Information About Agenda Items 5 to 10
Item 5
In accordance with Rule 11.2, the following Non-Section Representative retires from the General Committee:
- Mr Brendan Ahern
…and seeks re-election at this A.G.M. In addition, there are two further vacancies for Non-Section Representatives on the General Committee.
(N.B. These Representatives are elected to the General Committee to represent the views of social (i.e. non-sport section) Club Members).
Any nominations for these vacant positions on the General Committee should be sent in writing to Mr Simon Charman, Club Chairman, care of the Club Office. There is no deadline for the receipt of these nominations which can also be taken from the floor of the A.G.M. if necessary.
Item 6
In accordance with Rule 9.1(b), the following Members have been elected by the General Committee to serve on the Executive Committee until the 2009 A.G.M. and offer themselves for approval by the general membership:
- Mr Brendan Ahern and Mrs Carole Charman
Item 7
In accordance with Rule 9.1(a), the following Members retire from the Executive Committee:
Club Chairman Mr Simon Charman
Club Deputy Chairman Mr Paul Finn
Club Treasurer - Vacancy
Members’ Representatives - Mr Steve Lamb
Mr Bernard Owen
Mr John Maher
Mr Jon Campbell
Mr Steve Lamb will not be standing for re-election at this AGM. On behalf of the committee and Members, may we take this opportunity to thank Steve for his past services.
All other committee members offer themselves for re-election to the positions shown above. (N.B. The position of Club Treasurer has been vacant since the 2007 A.G.M. and no application has subsequently been received for this position).
Nominations for any of the above (seven) positions on the Executive Committee should be sent in writing to Mr Simon Charman, Club Chairman, care of the Club Office to be received by Wednesday 30th April 2008 and must comply with all requirements as set down in the Club Constitution.
Please note that nominations from the floor of the A.G.M. will not be accepted unless insufficient nominations as detailed above have been received by the closing date.
Item 8
D A Clark are the current Club auditors. The Executive Committee seek approval from the general membership to re-appoint D A Clark as auditors for the 2008 financial year.
Item 9
Nominations are being sought from the various Club Sections via the General Committee and the successful nominee will be presented with the J R Holliday Cup at the A.G.M.
Item 10
10.1 and 10.2 as detailed above. The proposed change to the “adult” P-A-Y-P fee more broadly represents the current cost of playing sport at the Club. In addition, it was felt that the Club should do more to encourage “junior” and family participation in sport hence the introduction for the first time of a lower P-A-Y-P fee for under 16s.
10.3 as detailed above. A copy of the proposed Bar Price List will be available for Members to see from Wednesday 7th May 2008. The last increase in bar prices (other than externally imposed increases) occurred in July 2007.
10.4 Committee members will provide an update on the current position and actions being taken in response to Horsham Football Club’s plans and will answer any questions from the floor of the AGM in so far as they are able.
This A.G.M. Notice is issued to Members this 17th day of April 2008.